Shipping a parcel abroad may sound like a simple task, but in reality – it’s a process that requires careful attention to small details that make all the difference.
Improper packaging can lead to damage to the contents, delays in customs clearance, and even unnecessary returns or additional costs.
Whether you're sending a gift overseas, fulfilling a customer order, or handling a commercial shipment – it’s important to understand the rules of proper packing, recommended protective materials, types of labels and markings, and all key considerations based on the destination country.
In the following guide, we’ll walk you through step-by-step how to pack a parcel for international shipping in an efficient, safe, and regulation-compliant way.
How to Pack a Parcel for International Shipping – The Complete Guide
Whether you're sending a package to a relative abroad, an international customer, or a business partner – proper packaging is a critical step that affects the integrity of the contents, the shipping cost, and even potential customs delays.
A poorly packed parcel may be damaged along the way, encounter customs clearance issues, or result in unnecessary expenses for the sender.
In this article, we'll explain step-by-step how to pack a parcel for international shipping safely, efficiently, and according to global shipping regulations.
Why Is Proper Packaging Important?
✔ Protecting the contents – preventing breakage, moisture damage, or movement-related harm
✔ Saving on costs – compact packaging reduces shipping fees
✔ Facilitating customs clearance – clear labeling and accurate documentation minimize delays
✔ Creating a professional impression – an organized package conveys reliability, especially in business
Packing Steps – Step by Step
Step 1: Choosing the Right Box
Choose a new, sturdy box (preferably double-walled).
Match the box size to the contents – not too small and not too empty.
Make sure there are no tears, folds, or old markings.
Step 2: Internal Protection for the Contents
Use protective materials such as:
Bubble wrap
Styrofoam peanuts
Foam inserts, crumpled paper, or air pillows
Wrap each item separately and leave a gap between the items and the inner walls of the box.
If you are shipping liquids or cosmetics – seal them in an additional plastic bag to prevent leaks.
Step 3: Properly Sealing the Box
Close the box using strong packing tape (preferably extra-wide).
Use the H-taping method: apply tape along the main opening and across both edges.
Avoid using masking tape, scotch tape, or string – they are not suitable for international shipping.
Parcel Labeling – What Must Be Included?
Address label – clear, in English, including the recipient’s name, phone number, and full address.
Sender’s address – including the country, in case the parcel needs to be returned.
Content declaration (Commercial Invoice) – a list of items, the value of each item, and the purpose of the shipment (sale, gift, sample).
Additional labels if needed:
FRAGILE
THIS SIDE UP
KEEP DRY
Important Tips Before Shipping
Check the list of prohibited items for the destination country (e.g., fresh food, hazardous materials).
Account for the packaging weight – it affects the shipping rate.
Take photos of the contents before sealing the package – helpful in case of loss or damage.
Use a reputable courier company that offers tracking and insurance.
What NOT to Do
✘ Do not use old boxes with outdated prints
✘ Do not leave empty spaces inside the box
✘ Do not ship liquids without double wrapping
✘ Do not place the label on a spot that could tear
Frequently Asked Questions
Do I have to declare the value of the items in the package?
Yes. Every international shipment requires a content and value declaration for customs purposes.
Can I send food?
It depends on the country and the type of food. Usually, only well-sealed products with a long shelf life are allowed.
Should I insure the package?
Definitely. Especially when sending valuable items or important documents.
Summary
Properly packing a parcel for international shipping is not just about neatness – it’s essential for safe, smooth delivery without delays.
Investing a few extra minutes in professional packing can save you headaches, ensure your parcel arrives intact, and convey a message of responsibility – whether it's a small gift or a critical business shipment.